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"Simplified Guide to Bihar Society Registration Process"

Bihar Society Registration

A society is essentially a group of individuals who come together for a specific purpose, often with a focus on non-profitable services. In India, societies can be registered under the Bihar Society Registration Act of 1860, which gives them the status of a legal entity. This article will take you through the intricacies of the Bihar Society Registration process and what you need to know to get started.

The Society Registration Act of 1860

Under the Society Registration Act, registration requires a minimum of seven individuals who are united for purposes such as literary, scientific, or charitable activities. These founders must include their names in the application form, which is submitted to the Office of the Registrar of Societies under the Bihar Government.

Purpose of Society Registration

Registered societies can serve various purposes, including:

  • Promotion of science, literature, and the fine arts
  • Dissemination of valuable knowledge
  • Management of libraries or reading rooms accessible to members and the public
  • Promotion of political education
  • Establishment and maintenance of galleries and public museums
  • Collection and exhibition of natural history and inventions
  • Advancement of social welfare

Memorandum of Association

The Memorandum of Association (MOA) must include specific details, such as:

  • The name of the society
  • The objective of the organization
  • The names, addresses, and occupations of the governors and directors 
  • The information regarding the governing body

It's essential to note that a certified copy of the society's rules and regulations must accompany the MOA during submission.

Bye-Laws of Society

To ensure compliance, the Registrar of Societies will require bye-laws to be submitted along with the MOA. These bye-laws must outline:

  • The structure of the governing body
  • Member registration practices and inspection rights
  • Procedures for election or appointment of officers
  • Regulations for meetings, including quorum and voting methods
  • Maintenance and inspection protocols for financial records and meeting minutes

Documents Required for Registration

To successfully register a society, the following documents need to be submitted:

  • Bye-laws signed by initial members, with the seal of at least the President, General Secretary, and Treasurer
  • A Memorandum of Association
  • Addresses of all executive members and office bearers
  • A no objection certificate from the property owner where the society's office is located, signed before an executive magistrate
  • A character verification certificate from the local Deputy Superintendent of Police

Applicable Charges

When it comes to fees, the following charges apply for society registration in Bihar:

  • For societies operating within Bihar: ₹15,000
  • For societies operating outside Bihar: ₹25,000
  • For any amendments to the Memorandum of Association or Rules and Regulations: ₹500 per document

Online Bihar Society Registration Procedure

Applying for society registration has been made easier through the online platform. Here’s a step-by-step guide to assist you:

Step 1: Visit the Official Website

Start by navigating to the Bihar Registration Department's official website.

Step 2: Access e-Services

Look for the e-Services option on the homepage.

Step 3: Select the Registration Option

From the dropdown, choose "Society/Firm Registration."

Step 4: Click on Society Registration

Proceed by selecting the “Society registration click here” option.

Step 5: Create a User ID

Provide your details to create a new User ID, including your name, email address, password, and mobile number.

Step 6: Enter OTP

You will receive an OTP on your registered mobile. Enter it to continue.

Step 7: Redirected to Login Page

After successful creation, you will be directed to the login page.

Step 8: Login

Use your new User ID and password to log in.

Step 9: Society Registration Application

Upon logging in, you will see the application for society registration.

Step 10: Attach Required Documents

Fill out the application and attach all relevant documents.

Step 11: Make Online Payment

Proceed to make the required online payment for your application.

Step 12: Receive Application Number

Following your payment, you will receive an application number. This number will allow you to track the status of your registration.

Tracking Application Status

Once you’ve submitted your application, you can track its status easily by following these steps:

Step 1: Access the Official Portal

Return to the official Bihar Society Registration website.

Step 2: Locate Application Status Section

Click on the "View application status" option available on the homepage.

Step 3: Click on Status Menu

Select the status option from the menu.

Step 4: Provide Relevant Information

Input details such as registration type, certificate number, and application ID.

Step 5: View Your Status

Click on the "View" button to check the progress of your application.

Concerned Authority

The Registrar of the Registration Department is the authority responsible for overseeing society registrations under the Act.

Processing Time

Typically, applicants can expect to receive their society registration certificate within 30 working days from the date of application submission.

In conclusion, understanding the process and requirements for the Bihar Society Registration is crucial for anyone looking to form a society in the state. By following the guidelines and ensuring you have the correct documentation, you can successfully navigate the registration process smoothly.